Trainee Portfolio

Important note

The new Trainee Portfolio is rolling out nationally between July-September 2020.

Overview

At the beginning of GP specialty training, after having registered with the RCGP, each trainee will be given access to the Trainee Portfolio. The Trainee Portfolio is accessed and updated online during the entire training programme, in both hospital and primary care posts. The Trainee Portfolio records details of achievement in the AKT and CSA, documents evidence of WPBA, and is used by the trainee to create a record of their learning.

What is the Trainee Portfolio?

The Trainee Portfolio is where the trainee records their learning in all its forms and settings. It is designed to be an educational tool that will facilitate and record the trainee’s clinical and personal development throughout training. It is the system used to record the evidence collected through workplace based assessment (WPBA). It might be described as the ‘glue’ which holds the curriculum, learning and assessment together.

Why is the Trainee Portfolio necessary?

By making use of the full capability of electronic systems, the Trainee Portfolio can deliver all that is required to record, monitor and manage a trainee’s learning in one place. A record of personal development and experience will be required throughout a GP’s career. The Portfolio provides evidence that training has taken place and allows the doctor to reflect on a range of learning opportunities. By providing a structure for documenting the evidence harvested through WPBA tools, the Trainee Portfolio helps to ensure that judgements about the trainee’s progress and achievement are based on a clear, systematically recorded picture of competence progression and curriculum coverage.

Access to the Trainee Portfolio

The Trainee Portfolio belongs to the trainee but key parts of it are accessible to the trainer, educational supervisor and deanery administrators through a permissions system. All personal records will be hidden to all except the trainee until they decide to share them. The personal section of the Trainee Portfolio will be hidden to all except the GP trainee.

Many workplace based assessments can be completed online without the contributor having to log in to the Portfolio.

Features of the Trainee Portfolio

The Trainee Portfolio includes places to record tutorials, formal educational sessions and procedural skills. It allows trainee to write log entries and send WPBA invitations to the assessors.

Exam results

AKT, CSA and RCA results are published through the Trainee Portfolio. The Trainee Portfolio will also carry the evidence that is considered at interim and final reviews. Trainees who pass WPBA at final review and also have a pass in AKT and CSA or RCA will be eligible to apply for a Certificate of Completion of Training (CCT), inclusion in the General Medical Council’s GP Register, and membership of the Royal College of General Practitioners.

A trainee’s application for a CCT in sent to the GP Specialist Applications team via the Portfolio. This will happen once the final ARCP outcome has been given by the deanery and the trainee has clicked the 'apply' button that will appear in their Portfolio.

Resources for deaneries, supervisors and trainers


Trainee ePortfolio (legacy)

You can read the release history for the legacy Trainee ePortfolio below.

Trainee ePortfolio (legacy)

Trainee ePortfolio (legacy) user manuals


Contact us

New Trainee Portfolio

FourteenFish provides support for the new portfolio. Click here to access the help area and contact the support team.

RCGP Membership Helpdesk

Please use the contact details below to contact us about the legacy Trainee ePortfolio.

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