Trainee ePortfolio (legacy) - release notes

The Trainee ePortfolio (legacy) was last updated on 14 September 2020.

TeP v1.99.76 - 14 September 2020

New:

  • Added the ‘Messages’ download functionality. To download a copy of your messages, click the download button in the inbox. Trainees can also download the messages on the ‘download’ page.
  • Learning log download has been added to the ‘download’ page for trainees.
     

TeP v1.99.75 - 10 August 2020

New:

  • Assessments added to the ‘download’ page. All completed WPBA forms can be downloaded as PDF files.

TeP v1.99.74 - 6 July 2020

This release contains changes related to the RCA.

New:

  • The RCA has been added to the ‘progress to certification’ page and the ARCP workflow. The system will display basic information about the exam (date and ‘pass/fail’ result). The full result will be available in the FourteenFish system.
  • Added functionality to disable deanery access once migrated to the new system. 

Fixed:

  • Panel member: resolved an issue where ‘carriage return’ characters were added to the C12 comments box on the ARCP form in a specific scenario
  • Email confirmation: fixed an issue which prevented users from adding an email address containing an apostrophe

TeP v1.99.73 - 1 June 2020

New:

  • ES: Added guidance related to the “competent” rating in the CEPS capability area (ESR)

Changed:

  • Added trainee’s GMC number and their current ST year to CSA/AKT attempts report
  • Communication email field will be now automatically populated for new users after they activate their account

Fixed:

  • Resolved an issue where the system was generating email records without recipient’s email address

TeP v1.99.72 - 4 May 2020

New:

  • Supplementary C codes (ARCP outcome 10.1 and 10.2)

Fixed: 

  • Resolved an issue with new user activation email

TeP v1.99.71 - 27 April 2020

New:

  • New ARCP outcomes - outcome 10.1 and 10.2 (COVID)

TeP v1.99.7 - 20 April 2020

New:

  • New ARCP code: N13 - not reviewed due to COVID.
  • ESR: Covid-related guidance added throughout the form

Changed:

  • OOH requirement removed from the ePortfolio.
  • ESR: OOH question removed from future reviews (end date set after February 2020).
  • Regional admin: improved workflow for newly created users. The email notification sent out by the system now allows the new user to set up the password and verify their active email address.

Fixed:

  • Fixed an issue where panel member users were incorrectly asked to provide a valid email address in some scenarios.
  • Deleting a PDP linked to the prescribing learning log will now correctly remove the link

TeP v1.99.6 - 16 March 2020

New:

  • We’re now asking users to provide a valid "communication email". Administrators and trainers will need to verify the communication email address upon their first login. We're introducing this field to ensure administrators and trainers have an active email address in the system as this will be required to activate migrated accounts in the new Portfolio.
  • Any administrators and trainers who still use legacy usernames will be asked to update their username to a valid email address format upon the first login.
  • These changes have not been applied to panel member, panel chair & adviser roles.
  • Warning message added to the system when accessing any migrated trainees.

Changed:

  • ARCP outcomes report has been updated to show the "period covered" dates from the ARCP instead of trainee post dates.
  • ESR outcomes report has been improved by removing the post dates check.

TeP v1.99.5 - 3 February 2020

This version included back-end changes related to the new Trainee Portfolio pilot.

TeP v1.99.4 - 31 January 2020

Changed:

  • Migrated trainees no longer visible to trainers & deanery users
  • Added a migration holding page
  • Disabled password reset for migrated users
  • Disabled messaging for migrated users

TeP v1.99.3 - 13 January 2020

Changed:

  • Back-end changes related to the new Trainee Portfolio pilot
  • Added persistent message for trainees selected for migration
  • Added redirection for migrated trainees
  • Disabled assessment entry for migrated trainees

TeP v1.99.2 - 9 December 2019

Changed:

  • Regional administrator: inactive regions can be no longer selected when adding or editing locations

TeP v1.99.1 - 11 November 2019

Changed:

  • Updated clinical experience groups
  • New cohort average scores added to the AKT exam results layout, starting with AKT October 2019 exam results
  • MiniCEX & CbD assessments – StR option in “assessor’s position” has been replaced by “Doctor at level of ST4 or above”
     

TeP v1.99 - 14 October 2019

New:

  • Regional administrator: new report listing deanery users (non-trainee users).

Changed:

  • Capabilities have been re-ordered and are now grouped into areas of capability.
  • ESR layout has been updated to reflect above changes. Reviews started before the September update & completed reviews will be displayed in the old layout.
  • Updated RCGP branding.
  • Fixed layout at the last page of the ESR.

TeP v1.98 - 16 September 2019

Changed:

  • Clinical experience groups replace curriculum headings in the new version of the ePortfolio. Trainees can link learning logs to clinical experience groups by clicking “select descriptors” and trainers by clicking “validate evidence” – max 2 clinical experience groups can be linked. Links to previous curriculum headings will be visible in “archived selections”. You can read more about clinical experience groups here.
  • Previous curriculum links can be viewed by clicking the “Expand Curriculum Statement Headings” link visible under the “Clinical Experience Groups Coverage” summary table (for example accessible in the ESR).
  • Changed curriculum guidance pages
  • Capabilities: competences have been renamed to capabilities to reflect the wording in the new RCGP curriculum. You can read more about capabilities in "Being a GP”.
  • ESR: Change to the “Clinical Experience Groups Coverage Comments” section for Educational Supervisor

TeP v1.97 - 12 August 2019

Fixed:

  • Regional administrator: the “add new” option in the panel groups menu will now work as expected

TeP v1.96 - 8 July 2019

New:

  • New re-designed main menu with easier access to common areas of the ePortfolio via sub-menus
  • New CEPS link in the main menu, replacing historical skills log
  • New version of the summary page, which includes more relevant information about your progress. The page now includes competency areas, reviews and ARCP sections. We re-organised the layout and improved the evidence section, allowing user to quickly switch between different summary views.
  • Prescribing learning log: prescribing proficiencies guidance added
  • Prescribing learning log: new PDP linking functionality – to access this, open a learning log and scroll to the bottom of the page. You will be able to add a new PDP & automatically link it or choose from existing open PDPs.
  • TGPT trainees: storage space for TGPT trainees has been increased to 100MB.
  • Regional administrator: new reports – ESR outcomes in a period & ES/Trainers linked to the Trainees in a specific period

Changed:

  • ARCP: outcome 5 (incomplete evidence) has been moved to a separate category titled “insufficient evidence”. New workflow added for this outcome.
  • Skills log has been removed from the main menu as it’s no longer in use. If you have ever used skills log and want to access this historical data, you will see this option under “downloads”. We will be removing the skills log from ESR and trainee dashboard in a future release.
  • Regional administrators: some trainee reports have been updated to include additional information:
    • List of those on sabbatical, maternity, paternity or sick leave report – added location, region and WTE
    • List of Trainees in specific ST Year – added location, region and speciality
    • List of Trainees and their expected end of training date – added location, region and speciality
  • Minor change to the CSA exam results page – the CSA candidate feedback link will now take users to the relevant document (2016 or 2019 version depending on the date on the exam).
  • Improvements to the assessment entry workflow to resolve issues experienced by users who used a ticket code to submit an assessment while logged in to the system

Fixed:

  • Learning log PDF export will now correctly work for all roles who have access to trainee’s learning log.
 

TeP v1.95 - 15 April 2019

New
  • New WPBA tool: Prescribing Assessment
  • New "prescribing review" learning log
  • New reason for creating a manual ARCP (administrative reason)
Changed
  • Change to workflow for submitting assessments (for logged in users). The system will now redirect user back to summary of assessments.
  • Trainee: Improved workflow for adding file attachments
  • Panel users: improved guidance content layout in "reasons for unsatisfactory outcomes" on the ARCP form
  • Improvements to performance and application security
Fixed
  • Fixed the table layout in read-only skills log
  • Fixed quick shortcuts menu for clinical supervisors

TeP v1.94 - 11 March 2019

New:

  • Regional administrator: we’ve added a new report template to list trainees and their expected end of training date (based on post information). This can be found in Reports under “Trainees and Posts” category.
  • New quick shortcuts menu for deanery users. This menu will show in trainee lists, allowing quick access to specific areas of the trainee’s ePortfolio.

Changed:

  • Updated learning log layout
  • Added a new “saved” notification to learning log & PDP
  • Improvements to performance and security

Fixed

  • Fixed an issue with the last updated field in PDP not updating correctly
  • Fixed a layout issue with action plan when viewing trainee’s completed self-rating
  • Fixed an issue with the “new learning log” button specific to Safari browser

TeP v1.93 - 11 February 2019

New:

  • Advanced search and filtering tools for learning logs
  • Added “Trust Doctor” option to “Assessor” field on the CEPS form

Changed:

  • Change to layout of tables across the whole application for improved readability
  • Improved layout of action plan within ESR (“agreed actions” in supervisor’s view and “suggested actions” in trainee’s self-rating)
  • Based on your feedback, we improved the layout of “competency” drop-down boxes in “suggested actions” in trainee’s self-rating
  • Back-end improvements to performance and security
  • Removed legacy data to improve application performance

 

TeP v1.91 - 10 December 2018

Changed:

  • Improvements to comment/custom message functionality when sending an assessment request
  • Improved handling of text pasted from clipboard – any HTML formatting will be now automatically removed
  • Scheduled changes to CSA assessment results layout for results published from February 2019
  • Further back-end improvements to performance and security

Fixed:

  • Improved Audio-COT workflow to address the ‘GMC null’ issue reported by users who don’t have the GMC number in their profile
  • Removed obsolete code relating to DOPS
  • Fixed visibility of agreed actions in historical version of ESR
  • Based on your feedback, we have fixed an issue with quick access to shared attachments when browsing PDP & learning log lists. Shared attachments will be now correctly displayed to all roles.

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