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CCT Application Checklist

IMPORTANT POINTS TO REMEMBER

• Only use VTR forms for posts undertaken in the UK prior to August 2007.
• VTR1 form(s) must be supplied for your training as a GP Registrar. The VTR1 forms must be signed by your trainer and endorsed by the Director of Postgraduate GP Education (DPGPE). VTR2 forms must be supplied for your hospital posts. VTR2 forms must be signed by the supervising consultant and bear the hospital stamp. The hospital stamp must bear the name of the hospital or trust as given on the VTR2 form and must not be on a label attached to the form. These forms should also be endorsed by the DPGPE for the deanery where the post was held. This confirms the approval status of the post. Any VTR forms that you have previously submitted to the RCGP’s Certification Unit will have been retained on your file and you will not need to re-submit them.
•  A VTR form may be signed six weeks before the final day of training in any post but no earlier than this.
• All VTR forms must bear original signatures and stamps and the stamp must not be on a label attached to the form. Photocopies and faxes are not acceptable.
• Forms that have been amended or where corrector fluid has been used will not be accepted.
• Your full name and GMC registration number must be printed clearly on all your VTR forms and you must sign all VTR forms to confirm that the information you have entered on them is correct.
• The section relating to whole / part time training must be completed on all VTR forms. If any of the posts were part time, you must indicate your weekly sessions or the percentage of full time.
• The precise dates (day, month and year) and total number of months worked must appear on all VTR forms. Check that the dates recorded are correct for each post and do not overlap. Only one set of dates should be entered in the spaces provided on VTR forms. If any of your posts were divided two separate forms must be completed and signed.
• If the training period was extended to cover time taken as maternity, sick, or unpaid leave, you must provide the precise dates of your leave in a covering letter from medical staffing or the deanery.
• Please note the endorsement of a VTR1 or VTR2 form by the deanery indicates the approval status of the post only. It does not confirm that the form is complete.
• If you are uncertain about the approval status of any of your UK posts, you should contact your DPGPE for written advice.
• You must supply a copy of your current annual GMC registration certificate. The CCT is issued in your name as it appears in the GMC register at the time your application to PMETB is made. If your name has changed during training and you would like your certificate to be issued in your new name, you will need to submit a letter from the GMC confirming your change of name in the GMC Register.
• You must submit a copy of an up to date CV with your VTR forms, or by email to certification@rcgp.org.uk.
• You are advised to keep photocopies of all the documents you send to the RCGP.
• You should allow at least fifteen working days for the processing of your application by the Certification Unit. You will then need to allow additional time for the consideration of your formal application for a certificate by PMETB. We will inform you when your application has been passed to PMETB. Your application will be processed as quickly as possible but there may be delays if any of the documents are incomplete.
• GP registration is necessary for entry to the Performers’ List before you can work in NHS General Practice in any capacity. You do not have to be in possession of your certificate however this must have been issued by PMETB to obtain GP Registration.
• Please note that if you supplied your VTR forms to your deanery when you applied for your GP training scheme, or to PMETB, you will still have to send the originals to the Certification Unit before you will be recommended for a CCT.
• To avoid delays in processing your CCT application, you should also carefully check your ARCP form and notify the deanery of any amendments that need to be made before you sign it off electronically. Once it has been signed, a new ARCP form has to be created if any amendments are required and this will delay your application.
• You should address your application to :  RCGP Certification Unit, 2nd Floor, 31 Southampton Row, Holborn, London, WC1B 5HJ